Formula 1 2018 Rolex Australian Grand Prix
OFFICIALS FREQUENTLY ASKED QUESTIONS
Below is a combination of questions we are frequently asked and other relevant information to those who are new or returning officials to the Australian Grand Prix at Albert Park. Some information may be repeated in the AGP Newscasts which are sent to all officials prior to the event. We hope that this information is helpful to you and that you enjoy your time as a volunteer motor sport official for the Formula 1 2018 Rolex Australian Grand Prix.
I want to volunteer at the Australian Grand Prix. What do I do?
You can apply to be a volunteer official at the Formula 1 2018 Rolex Australian Grand Prix by visiting the CAMS Australian Grand Prix Officials page and completing the online form. Please note: A pre-requisite of your application to this event is applicants are required to be available for all four days of the event. Preference will be given to officials available for the entirety of the event. CAMS reserves the right to refuse applications based on availability.
Are there any paid positions at the AGP?
All motor sport officials are volunteers and there are no paid positions in this area. The Australian Grand Prix Corporation hires event staff in the areas of catering, security and cleaning for the event that are paid positions. You can view available positions in the careers section of the Australian Grand Prix website.
What if I don’t have any motor sport officiating experience?
There are some roles at the Australian Grand Prix that are appropriate for volunteers with no motor sport officiating experience. Volunteers placed in these roles are not required to move into competition areas, are provided with information and training and are located with other experienced officials who can provide them with guidance. These roles are limited and we do try to accommodate everyone where we can.
Some volunteers have gained appropriate experience as part of their occupations (e.g. medical and fire teams) that help with placement at the event.
Can I volunteer at the AGP if I do not live in Australia?
Absolutely. We are proud of our international officiating community and have volunteers travel from all corners of the globe each year. Check through the FAQs (link to question) relating to international visitors further down.
Do I need a CAMS Officials Licence?
You need a current CAMS Officials Licence to officiate at any CAMS sanctioned motor sport event in Australia. Your CAMS Officials Licence (together with your sign on at the event) ensures you are afforded coverage under CAMS insurances while participating in the event. More detail on CAMS insurance can be found on our website.
It is possible for international officials to participate in the AGP under a current licence and approval from their ASN. Find out more in the FAQ’s relating to international visitors.
How do I get a CAMS Officials Licence?
The best way to obtain a CAMS Officials licence is to click here. Register to become a CAMS Official using the form on that page. CAMS will then email you details of the online ‘Introduction to CAMS Officiating’ module, which you are required to complete before your officials’ licence is issued. When successfully completed, you will be issued with a General Official’s licence which will be posted to you in the mail. Please allow adequate time to receive this and ensure you bring your card with you. This ensures that you are covered by CAMS Insurance whilst working at the event.
If you have a CAMS Officials Licence and it has expired, you will need to download a renewal form or phone CAMS on 1300 883 959 to obtain a form.
Do I need a Working With Children Check?
Yes. The Victorian State Government has made amendments to the Working with Children Check Act 2005 that came into effect on 1 August, 2017. These changes now require all officials in Victoria to obtain a Working with Children Check (WWCC) as part of their licence. As this is an event held in Victoria, this law may also affect officials traveling from interstate. Most of you will need to have a valid WWCC to participate in the event. The only exceptions are if you are from interstate or overseas and only participating in ONE event in Victoria for 2018. Applications will not be accepted until your WWCC has been sent to CAMS. For more information and an FAQ document, click here.
If I am from overseas do I have to be registered as a CAMS Official?
No. If you have a current and valid licence from an international ASN you can participate at the AGP. We require all international officials to provide us with:
1. A colour scan of your valid officiating license issued by your local ASN.
2. A Letter of Introduction from your ASN stating that they have no objection with your participation in the 2018 Formula 1® Rolex Australian Grand Prix.
This should be a short letter, on official letterhead verifying your status as an official, licence grading and expiry date. Please send this information as soon as you receive it to [email protected]. We need to receive it no later than February 1.
If I am from overseas can I be registered as a CAMS Official?
Yes. If you do not have a licence with your local ASN you can participate as a CAMS Official. Many returning international officials have maintained their CAMS Officials Licence for continued participation in the AGP. New international officials will need to participate in the AGP on a CAMS Trainee Licence. Further information can be found here about how to obtain this licence.
What Visa do I need to come to Australia to volunteer at the AGP?
CAMS are not able to confirm or arrange your Visa requirements. We suggest you visit the below website and enquire about what you need to do to gain entry into Australia as well as other handy travel tips. Please note there may be a cost associated with your visa application – we suggest you research these costs before applying, to ensure you are comfortable with them. More information can be found here.
Can CAMS Sponsor me to participate at the AGP?
Unfortunately, we cannot sponsor any officials for the event. However, we can supply a letter of introduction to confirm your participation in the event, if this is a requirement of your visa application. If so please email [email protected] to request this after your role has been confirmed.
When will I know if I have been accepted as an official?
Applications close on Friday, 24 November 2017. You will not be notified until after the closing date. Allowing time for processing, you should receive confirmation by mid-December.
How am I allocated a role at the AGP?
Roles at the Australian Grand Prix are grouped into Teams. You will be allocated to a Team based on your previous professional and motor sport experience and whether you have indicated to us that you would like to do a particular job. For example, experienced firefighters will most likely be placed in the fire team. Whilst we try to accommodate requests for particular roles, it is essential that we have the right mix of skills and experience for both occupational health & safety and insurance reasons. This means that sometimes we may not be able to meet all requests.
How will I know what to do in this role?
When your role is confirmed you will find a Role Description on the AGP Officials page of the CAMS website. You will also be provided with a Marshals Handbook before the event which is a general guide for officials at race meetings and can be a very helpful resource particularly for new officials. During the event you will also attend briefings by your senior officials and sector marshals who will instruct you on your role for each day.
If you have questions on your role at the event, you can contact us at [email protected].
What uniform will I have to wear?
Uniforms vary depending on the job you are doing. Most officials are required to wear overalls. These can be purchased from CAMS or loaned from the Australian Grand Prix Corporation. All trackside marshals (flag marshals, track marshals, communicators, recovery marshals and fire marshals) are required to wear white, orange or red overalls. You will be asked for your uniform size during the application process, however when you arrive to collect your credentials it is a good idea to try your uniform on while you are there. If it doesn’t fit, you can ask to swap it with a spare of another size. Please consider if you will be wearing other clothes underneath your uniform, as this may impact your sizing.
Some teams do not require a uniform and others are issued with polo shirts, Seniors Shirts or Pit Lane Shirts.
What should I do if my uniform is damaged or no longer fits?
If your uniform is damaged or no longer fits you, you should report it to the AGP Officials Manager as soon as possible, who will arrange for you to swap it for another one when you collect your credentials.
How and when do I collect my uniform and credentials for the event?
The AGP Credentials Office opens for approximately one and a half weeks prior to the event to allow officials to collect their uniform and credentials. The location and opening times for the Credentials Office will be communicated to you well in advance via the AGP Newscasts, along with your Credential Collection form that you will have to take with you when picking up your uniform and credentials.
What do I do with my uniform after the event?
All overalls must be returned to your Sector Marshal on Sunday night following the event. If your uniform is not returned you may be invoiced for a replacement by the Australian Grand Prix Corporation.
What if I don’t have a photo for my credentials?
All new officials will need to upload a passport style photo for their credentials during the application process. You will not be able to complete the application without an appropriate image.
Returning officials will still have a photo in the system, however if you would like a new one this can also be uploaded during the application process.
What happens if I can no longer attend the event?
If you can no longer attend on one or all of the days, you should contact the AGP Officials Manager immediately on 1300 883 959 or [email protected] so that we may arrange for a replacement.
What should I do if my contact details change?
If your contact details change (including phone number, address or email address) please let the AGP Officials Manager know as soon as possible on 1300 883 959 or [email protected]
Is food provided and what if I have dietary needs?
The AGP supply daily lunch and water. If you have any dietary needs please acknowledge this in your registration application. If you would like to provide more detail or clarify your needs please email [email protected]. Bacon and egg rolls are normally available for purchase by the Rotary Club in the mornings during sign on – this will be confirmed soon.
All officials gather at The Muster Tent each morning to sign on, collect their lunch, drinks and other necessary items, as well as attend the morning briefings. It is compulsory to sign on at the Muster Tent each morning and attend the briefings. Sign on usually begins at 8am, with morning briefings starting at 9am. Following the main briefing, there may be specific team briefings before heading off to your assigned location for the day. Sign on and briefing times for 2018 will be confirmed in the final AGP Newscast.
Where is the Muster Tent Located?
The below map shows the location of both the Muster Tent and the Credentials Office. The Muster Tent is near the Ross Gregory Oval, adjacent to the Stuart King Pavilion. To access the Muster Tent, you will need to enter the circuit at Gate 10 and turn right once you are inside the gate. You will see signs directing you to the Officials Muster Tent.
The event is held at Albert Park so accommodation in the surrounding suburbs would be convenient. This includes St Kilda, Albert Park, Windsor, Port Melbourne, Southbank and Melbourne CBD.
Is there car parking at the AGP?
There is very limited parking at the event for officials so we strongly encourage our officials to take public transport. We are allocated a small amount of space in the Village Green Car Park, located adjacent to Gate 10 (turn off Fitzroy Street onto Lakeside Drive). Information about applying for a car pass to park in the Village Green will be provided in your AGP Newscasts, once you have been accepted as an AGP Official. Please ensure you tick the box in the application form to register your interest in participating in the parking ballot. Preference is given to officials who carpool with fellow officials.
How do I get to the event each day?
The best entrance to the circuit for officials is Gate 10, located at the southern end of the circuit. Access to Gate 10 is via Fitzroy Street then Lakeside Drive. You may also like to refer to the official Circuit Map and Transport Guide available here on the AGP Website in early 2018. The Circuit Map and Transport Guide also contains helpful information regarding public transport to the venue during the event.
What should I bring?
Motor racing is about competition between competitors in whatever conditions exist at the time. It rarely stops because of weather and consequently we have to be prepared to continue our roles in spite of the conditions we face. The following Marshal’s Kit list makes it sound like we expect the most disastrous weather but in fact Melbourne weather is usually good at this time of the year. However, you should be prepared for the worst and the experienced ones always wear or take (in a waterproof kit bag), the following items:
- Sunscreen and a spare hat for sun protection
- Sunglasses or protective glasses, with plastic lenses
- Long sleeved shirt and long pants, again for sun protection, if outside and not wearing overalls
- Waterproof footwear - comfortable leather boots are probably the best and do not melt like nylon footwear if exposed to flame. Remember you will be standing for many hours each day
- Spare socks & shirt
- Jumper or windcheater
- Small towel that can be worn round the neck as a scarf in heavy rain
- Parka/jacket and waterproof gloves in colder areas or times
- Leather gloves (gardening gloves will do) for trackside marshals - to protect the hands
- Waterproof and windproof topcoat with hood - reaching below the thighs, and better still with matching pants. This should NOT be coloured bright yellow, red, or green
- Other task-specific gear such as balaclavas for Fire Marshals
- Some extra fluids and food as a supplement in case of delays in local supply
- Small, lightweight, collapsible stool
- Garbage bag, mainly to keep your kit bag in while in the rain and on the wet ground
- A garbage bag containing shorts, T-shirt & a towel kept in the car - when you get to your car at night, remove all wet, dirty clothes, dry off and put on the clean clothes, and then drive home in comfort.
Can I take photos?
Officials are not permitted to carry or use cameras while they are on duty - please check with your senior officials before you attempt to take photos (whether with a camera or mobile phone). Along the same lines, we are continually reminded that FOM (Formula One Management) has the sole rights to all moving pictures at the circuit, and no video or movie cameras may be used without prior authorisation from FOM.
At their specific request, we have to add the following restrictions on still cameras – officials in uniform cannot use any cameras on the grid or in pit lane while events are progressing. Your camera is worth bringing as there’ll be memories to capture, but please adhere to these conditions as failure to may result in removal from the course and prevention from participating in future events.
Do I get tickets for friends and family?
Each volunteer official is provided with two Guest Passes when they collect their credentials, along with their own personal pass. These are General Admission passes that allow for two of your family or friends to attend the event as spectators. One of these passes also allows access to the volunteer officials’ post-race celebration, usually a BBQ on the Sunday night after the race.
It is important to note that officials are able to gain access to the circuit from early in the morning with their credentials (usually from around 6am), however gates do not open to the public (ticket and guest pass holders) until 10.30am. This means that if you travel to the event together, your guests WILL need to wait outside the venue until the gates open for public. Gate opening times for 2018 will be confirmed in the final AGP Newscast.
On the Sunday night after the race, there will be a post-race celebration for the volunteer officials. This is usually in the form of a BBQ and is a great opportunity to catch up with other officials and wind down after the race. You can also bring one guest with you using the guest pass provided with your credentials. Details on time and location of the post-race celebration will be provided in the final AGP Newscast.
For information specific to the Formula 1 2018 Rolex Australian Grand Prix go to www.grandprix.com.au
Can’t find the answer to your question? Email your question to [email protected] or phone 1300 883 959.